Every report generates directly from your field elevation logs. No manual compilation, no spreadsheet assembly, no midnight reformatting before the morning submittal deadline.
The primary submittal document for building permit release. This report contains a lot-by-lot table showing design pad elevation, as-graded elevation, deviation, tolerance, and pass/fail for every lot in the subdivision — formatted for building department acceptance and PE signature.
Most building departments require this document before issuing building permits on each lot. Failed lots must be re-graded and re-logged before the cert can be submitted for those lots. Sitemark tracks which lots are passing and which still need work.
What Building Departments Need
What PEs Need to Sign and Seal
Licensed PEs (PE, GE, or CEG depending on state) must verify that field data supports the certification. Sitemark provides the complete field record — design vs. as-graded elevation, all deviations, instrument type, tech name, and date — in the same format the PE would use if they were in the field themselves. No translation layer, no reformatting.
Sample Pad Cert Report — Lots 1–10
| Lot# | Design | As-Graded | Dev. | Pass/Fail |
|---|---|---|---|---|
| 1 | 1204.50 | 1204.48 | -0.02 | PASS |
| 2 | 1204.50 | 1204.51 | +0.01 | PASS |
| 3 | 1204.75 | 1204.62 | -0.13 | FAIL |
| 4 | 1204.75 | 1204.77 | +0.02 | PASS |
| 5 | 1205.00 | 1205.01 | +0.01 | PASS |
| 6 | 1205.00 | 1204.98 | -0.02 | PASS |
| 7 | 1205.25 | 1205.26 | +0.01 | PASS |
| 8 | 1205.25 | 1205.22 | -0.03 | PASS |
| 9 | 1205.50 | 1205.49 | -0.01 | PASS |
| 10 | 1205.50 | 1205.53 | +0.03 | PASS |
A lot-by-lot record of drainage slope, drainage direction, and pass/fail vs. the IBC 2% minimum. This report is attached to the pad cert submittal and provides the PE and building department with the documentation that every lot drains positively away from the building pad.
Drainage failures are the most common cause of pad cert rejection. This report surfaces them lot-by-lot before submittal — giving the grading crew time to correct low spots rather than discovering them during the PE's review.
Report Contents
Sample Drainage Verification — Lots 1–10
| Lot# | Direction | Slope | Pass/Fail |
|---|---|---|---|
| 1 | To street | 3.2% | PASS |
| 2 | To street | 2.8% | PASS |
| 3 | To swale E | 1.4% | FAIL |
| 4 | To swale E | 2.1% | PASS |
| 5 | To street | 3.5% | PASS |
| 6 | To street | 2.6% | PASS |
| 7 | To swale W | 2.0% | PASS |
| 8 | To swale W | 2.3% | PASS |
| 9 | To street | 3.1% | PASS |
| 10 | To street | 2.9% | PASS |
The overall subdivision sign-off document certifying that all pads and drainage in the project have been graded per the civil plan and are ready for building. Submitted to the city or county building department to release building permits for the entire subdivision or a phase of the project.
Subdivision Summary
Total lots, lots certified, lots pending re-grade, overall pass rate.
Pad Cert Reference
Attachment reference to per-lot Pad Certification Report.
Drainage Reference
Attachment reference to Drainage Verification Summary.
Contractor Certification
Grading contractor signature, date, and license number.
PE Sign and Seal Block
Licensed engineer stamp and signature block — sized for standard PE seal.
Municipality Acceptance Block
City/county inspector signature line for permit release acknowledgment.
Municipality Requirements Vary — Sitemark Covers the Baseline
Most cities and counties accept a pad certification letter signed by a licensed grading contractor (B license) or a licensed PE/GE. Some jurisdictions require a PE stamp on every lot; others accept a contractor cert for residential pads under a certain height of fill. Always verify your local requirements with the building department before submittal. Sitemark's report format includes all the elements needed for either path — the PE simply adds their seal to the version the municipality requires.
All three reports are included with every Sitemark plan.