Every feature in Sitemark's military and government module was designed around the actual three-phase QC inspection workflow that USACE and NAVFAC contracts require.
UFC 1-300-02 requires three formal QC inspections for every defined feature of work: Preparatory (before work begins — materials approved, crew trained, equipment ready), Initial (when the first representative element is complete — verify quality meets spec), and Follow-up (regular checks during ongoing work). Sitemark enforces this structure. You cannot mark a feature complete without all three phases logged and certified.
Every deficiency found during a QC inspection is logged with item number, description, phase, assigned responsible party, due date, and resolution documentation. Status workflow moves through Open → In Progress → Resolved. Photos and corrective action notes attach to each record. When a USACE QA representative audits your project, every deficiency has a documented lifecycle — not a sticky note in a binder.
On federal construction, the Contractor Quality Control Manager (QCM) is personally responsible for every QC inspection record. Sitemark includes a digital certification block for each feature of work: the QCM reviews field entries, adds notes, and signs off digitally. The certification includes the QCM's name, USACE-accepted credentials, and a timestamp. No print-sign-scan cycle needed.
USACE requires daily safety inspections following EM 385-1-1 on all federal construction sites. Sitemark's safety module includes the daily checklist with hazard identification, corrective action tracking, and incident logging. Safety records are linked to the daily QC diary so the QCM has a single, unified view of quality and safety compliance for each workday.
| Feature | Sitemark | Paper | Excel | Procore |
|---|---|---|---|---|
| Three-Phase QC Inspection | ||||
| Preparatory inspection log per feature of work | ||||
| Initial inspection log with first-work verification | ||||
| Follow-up inspection logging (ongoing checks) | ||||
| UFC 3-01.01A phase structure enforced in workflow | ||||
| Attendee sign-in per inspection phase | ||||
| Digital sign-off per phase (QC Manager + inspector) | ||||
| Deficiency Tracking | ||||
| Deficiency creation linked to inspection phase | ||||
| Status workflow: Open → In Progress → Resolved | ||||
| Assignee, due date, and resolution documentation | ||||
| Photo evidence attachment per deficiency | ||||
| Audit trail from open to closeout | ||||
| Auto-generate NCR from unresolved deficiency | ||||
| QC Manager Certification | ||||
| QC Manager certification block per feature of work | ||||
| Digital sign-off with credential verification | ||||
| Completion certification for RMS submission | ||||
| Role-based access: field crew vs. QC Manager | ||||
| Safety Compliance (EM 385-1-1) | ||||
| Daily safety inspection checklist (EM 385-1-1) | ||||
| Hazard identification and documentation | ||||
| Incident log with corrective action tracking | ||||
| Safety deficiency linked to inspection record | ||||
| Reporting & Export | ||||
| USACE/NAVFAC-formatted PDF export | ||||
| UFC Three-Phase Inspection Record PDF | ||||
| Deficiency Log PDF with full status history | ||||
| QC Daily Report (QC diary format) | ||||
| RMS-ready documentation package | ||||
| CSV export for RMS data entry | ||||
Federal Contract Risk
On USACE contracts, a Non-Conformance Report (NCR) is not just a punch list item — it is a formal contract deficiency. Unresolved NCRs trigger default notices. Default on a federal contract can result in termination for cause and debarment from federal contracting. Sitemark's deficiency workflow is designed to prevent NCRs from slipping through, not just document them after the fact.
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